Right to Work Proof for UK Employers | Quick Guide

How to Prove “Right to Work” to an Employer

Hiring in the UK requires every employer to complete a legal right to work check before employment starts. Understanding the correct process helps applicants avoid delays, rejected applications, or onboarding issues.

What Is a Right to Work Check?

A right to work check confirms that a candidate is legally allowed to work in the UK. Employers must verify identity and work eligibility before offering employment.

This process protects businesses from illegal employment penalties and ensures compliance with UK hiring regulations.

Who Needs to Prove Right to Work?

Almost every employee in the UK must provide valid proof before joining a company, including:

• UK citizens

• International applicants

• Skilled Worker visa holders

• Students with work permission

• EU Settlement Scheme holders

Accepted Documents for Right to Work Proof

Employers may request one or more approved documents during recruitment.

Commonly Accepted Documents

• Valid passport

• UK birth certificate

• Biometric Residence Permit (BRP)

• Share code for online verification

• Visa approval documents

• Certificate of naturalization

Ensure all documents are valid, clear, and match your application details.

Using a Share Code for Online Verification

Many employers now complete digital right to work checks through the UK government portal.

Steps to Generate a Share Code

1. Log into the UK government right to work service

2. Generate a share code

3. Send the code to the employer

4. Employer verifies work status online

This method is commonly used for visa holders and international candidates.

Common Reasons Right to Work Checks Get Rejected

Incorrect or expired documents can delay onboarding.

Mistakes to Avoid

• Expired passport or visa

• Name mismatch in documents

• Blurry scanned copies

• Incorrect share code

• Missing immigration status proof

Double-check every document before submission.

Tips for Faster Employment Verification

Best Practices

• Keep digital copies ready

• Update expired documents early

• Use accurate personal details

• Respond quickly to HR requests

• Verify visa work conditions

Proper preparation speeds up recruitment and joining formalities.

Final Thoughts

Completing a right to work check is an essential part of UK employment. Providing accurate documents, valid identification, and correct online verification details helps employers process applications smoothly and legally.